A la Carte Property Management Services

Whether you need a little or a lot of help with your property, Mosaic is here for you.

Mosaic Property Management has several services that stand alone or can be added to our management service. Here is more information on each service that is offered and how it can help you.

• Preventative Maintenance Package

  Avoid Costly Repairs that could’ve been prevented.

  Mosaic Property Management is offering a preventative maintenance program to all of our clients. Enjoy peace of mind that your home is getting the basic necessities, whether occupied or vacant, and we will have a representative INSIDE your home frequently and will report any areas of concern.

  Preventative Maintenance Package Includes:

  Mosaic Property Management will provide Owner with a completed inspection checklist and photos of areas of concern following each inspection. Beginning 3 months from tenant occupancy, Mosaic Property Management will visit the home every 3 months and complete the following:

  • General inspection of home Interior/Exterior
  • Check A/C Filters and replace as needed
  • Replace Smoke Detector Batteries as needed
  • Replace missing/damaged Door Stops/Plates
  • Test GFCI receptacles
  • Garage Opener safety features inspection
  • Inspect/test main shutoff valves
  • Interior/Exterior inspection for termite trails
  • Check all plumbing for leaks
  • Landscape Monitoring
  • Visually inspect A/C condensation line
  • Inspect & test pool safety equipment
  • Inspect above ground pool equipment for leaks
  • Inspect & test sprinkler system – replace missing heads and timer battery
  • Inspect & test all drains and drain stoppers
  • Verify garage to house door auto closes and seals (per code)

  Only $75 Quarterly – Includes all parts and labor.

  First billing begins at tenant occupancy. The plan will automatically renew at tenant renewal or new lease start unless 30 days prior written notice is provided by Owner.

• Landlord Rescue

  Mosaic Property Management is here to save the day!
  Landlord Eviction Notice Services

  You haven’t received rent in months, your property may be trashed, and you haven’t had to deal with this ever before. What do you do?

  An eviction can be very expensive, very tedious, and can carry huge liability when dealing with legal issues. Mosaic Property Management has extensive experience in “rescuing” landlords from tenants who aren’t paying their rent and/or maintaining your property.

  To put you back in control, we will do the following:

  • Send notices to vacate and begin the eviction process
  • Facilitate Eviction process with attorney at owner expense
  • Attend writ execution with Sheriff
  • Complete thorough inspection and evaluation of the property once vacant
  • Clean up the property and get it Rent Ready at owner expense
  • Advertise the property for rent
  • Screen applicants, present to owner
  • Place a new tenant in the home
  • Offer Eviction Protection Plan for new tenants.

  Landlord Rescue costs a flat fee of $300 plus eviction expenses if it becomes necessary.

  This includes all time and travel costs incurred by Mosaic Property Management. After a management agreement is signed, we will initiate Landlord Rescue and pursue collections from a non-paying tenant, or start the eviction process.

• Eviction Protection Plan

  Average eviction costs are $300 - $800

  The total cost to process an eviction through the courts averages $300 – $800. For under $100 annually or $8 per month, you can protect yourself from unforeseen costs.

  Despite our best efforts to screen and approve quality tenants, legal action sometimes becomes the only choice available to enforce the terms of the lease agreement. Evictions are most often the result of nonpayment of rent, though they are also initiated for other violations of the lease or Landlord Tenant Act – unauthorized occupants or pets, criminal acts, use, manufacture or sale of illegal drugs, nuisance violations and other material breach of lease. When legal eviction becomes necessary, state law requires an attorney (or the owner) to appear in court.

  The Eviction Protection Plan Covers:

  • Attorney Fees
  • Court Costs
  • Eviction Filing Fees
  • Process Server Fees
  • Writ Fees
  • Preparation Fees from PM

  Eviction Protection Plan – $96/year

  Under the Eviction Protection Plan (EPP), Broker will pay the cost of all copy charges, filing fees, process server fees, attorney fees, court costs, the costs of Broker or Broker’s representative to appear in court if requested in connection with any “Special Detainer Action” or “Forcible Entry and Detainer” case filed to enforce tenant compliance with their obligations under the lease agreement. If a Writ of Restitution is required to enforce the legal order for possession; the court and attorney fees for such are also covered under this agreement.

  Owner understands that this agreement does not cover the cost of a jury trial or appeal (an extremely rare occurrence), lost rent, damages to property, owner time or expense reimbursement or costs associated with a Writ “lock out” and to move or store belongings if necessary. Tenants not placed by Broker are excluded from coverage. If Owner enters into a lease agreement with a Tenant and Broker advised against such, that tenancy is excluded from coverage. Any monies recovered from tenant shall first be applied to amounts due Broker, after which any remaining shall be applied to expenses of Owner under this agreement.

  This plan is billed annually based on lease start date. The plan will automatically renew at tenant renewal or new lease start, unless 30 days prior written notice is provided by Owner.

• Appliance Rentals

  Need a washer and dryer but low on cash?

  Why Buy When You Can Rent?

  Mosaic Property Management rents major brand washers and dryers to customers throughout the valley. With our low rates and free maintenance, renting appliances is a great option. Mosaic Property Management will install and maintain a washer or dryer in your rental property throughout the term of your lease. If it breaks down, one call gets your appliance repaired at no cost to you.

  • Installation/Removal Fee – $25 per appliance rented
  • Washer and Dryer – $50.00/month
  • Dryer Only – $25.00/month
  • Washer Only – $25.00/month
  • Maintenance – FREE
  • Cancel anytime with 30 day written notice.

• Eviction Rent Loss Coverage

  We will pay your last rent up to 60 days
  Rent Loss Insurance Plan in Phoenix, AZ

  We offer a Rent Loss Plan to provide up to 60 days of rent payments to help get through the difficult times of vacancy due to an evicted tenant.

  Despite our best efforts to screen and approve quality tenants, legal action sometimes becomes the only choice available to enforce the terms of the lease agreement. Evictions are most often the result of nonpayment of rent, though they are also initiated for other violations of the lease or Landlord Tenant Act – unauthorized occupants or pets, criminal acts, use, manufacture or sale of illegal drugs, nuisance violations and other material breach of lease. The eviction of the tenant means a loss in rent to you as well as additional costs to process the eviction itself.

  The Rent Loss Plan Offers:

  • Lost Rent Reimbursement

  Eviction Rent Loss Plan – Choose a 30 or 60 day option:

  • 30 day: 15% one month rent
  • 60 day: 25% one month rent

  
  

  Under the Eviction Rent Loss Plan (ERLP), Broker will pay to Owner the base rent amount as defined in the lease agreement for a period not to exceed 60 days. Payment is only made to Owner if tenant is legally evicted under a “Special Detainer” or “Forcible Entry and Detainer” and judgment is received. No coverage other than loss of rents is provided under this plan. Initial payment for rent loss will be made at time tenant has vacated the home through the legal process. Should a new tenant take occupancy prior to the end of the payout period (either 30 or 60 days), Broker will be relieved of payment obligation. Tenants not placed by Broker are excluded from coverage. If Owner enters into a lease agreement with a Tenant and Broker advised against such, that tenancy is excluded from coverage. Any monies recovered from tenant shall first be applied to amounts due Broker, after which remaining shall be applied to expenses of Owner.

  This plan is billed annually based on lease start date. The plan will automatically renew at tenant renewal or new lease start unless 30 days prior written notice is provided by Owner.

• Concierge Services

  Worried about your home while you’re away?

  Do you live out of state, out of the country, or going on an extended trip? Worried about your house while you’re gone? This service is for you.

  Inspection/Concierge Service – Basic $99.00/Month

  Inspection Includes

  • 2 visits per month to the Property. Mosaic Property Management shall furnish detailed photos and inspection checklist with notes to the Owner monthly.
  • Inspection of the landscaping and watering system
  • Inspection of exterior windows, screens, HVAC, patio and doors.
  • Disposal of flyers and newspapers
  • Run Dishwasher through a light cycle and check for leaks
  • Run Washing Machine through a light cycle and check for leaks
  • Plug/unplug refrigerator and check for leaks from the ice machine
  • Unplug all TV’s Audio Equipment and small appliances
  • Run water in kitchen sink and check for leaks
  • Run garbage disposal and check for leaks
  • Checks lights and ceiling fans, change light bulbs if necessary
  • Adjust any light (lamp) security timers
  • Check thermostat and documents temperature, adjust temperature if necessary
  • Run water in sinks in all bathrooms and check for leaks
  • Flush all toilets and check for leaks
  • Run all showers and/or tubs and check for leaks
  • Inspect all windows/doors and make sure they are secured
  • Change AC filter if necessary
  • Test smoke detector, change battery if necessary
  • Check water heater, adjust temperature if necessary
  • Check pool and/or spa for cleanliness and pump for leaks
  • We can also arrange and manage services for you while you’re away. Pool Service, Landscaping, Pest Control, Etc.

• Landlord Bill Pay

  Property Accounting Services
  Allow for better cost accounting at the end of the year.

  Landlord Bill Payment and Utility Management Services

  In addition to the routine monthly accounting done for your property we offer two additional services for your convenience. Let us handle everything and receive one statement that includes all the details for your property including Utilities, HOA, Mortgage, Taxes, etc.

  Accounting Services Offered

  Utility Management – $50 Per Year
  Mosaic Property Management will turn on and off necessary utilities during vacancies to ensure proper cleaning, repair and showing of your property. We will pay the utility bills out of your owner account and maintain all financial records associated with these accounts. Owner understands and agrees that they must always have full amount of requested bill payments in their account to cover cost of bills 31 days prior to bill due date or they will not be paid until funds are made available to Mosaic Property Management.

  Bill Payment – $5 per Bill per Payment
  Mosaic Property Management will manage your mortgage, HOA, property tax and other property payments monthly to allow for a better cost accounting at the end of the year. We can take these funds directly from rental proceeds and disburse the rest to you. Owner understands they must always have full amount of requested bill payments above in their account to cover cost of bills 31 days prior to bill due date or they will not be paid until funds are made available to Mosaic Property Management.

• Taxes

  W8, W9, 1099, 1042S…..we have connections with the right professionals to make sure you are setup correctly to invest in the United States.

  All foreign investors owning U.S property are responsible for paying taxes on any and all rental income they earn in the United States regardless of any tax treaties that may exist.

  The IRS holds your property manager responsible for withholding 30% of your gross rents to ensure that you will file a tax return. Your property manager must begin this withholding immediately. This is obviously very costly to you and also cumbersome to your property manager to administer. However, there is an alternative that will exempt you from the 30% gross tax.

  You must obtain an individual taxpayer identification number (ITIN) and submit a form W-8ECI to your property manager. The W-8ECI exempts you from the 30% tax as it notifies the property manager (and the IRS) that you will be submitting an annual tax return.

  Ownership

  Two most common options:

  • Direct Ownership by foreign individual
  • Investment in US real estate via US LLC (limited liability company)

  
  

  To determine what setup works best for your individual situation, we recommend you talk to a professional experienced in foreign ownership and the tax returns that go along with it. We have worked with several CPA’s with expertise in this field and can refer you to them.